Misconduct: Make sure you get the process right

Jason Ennor, Co-founder and CEO at MyHR
by, Jason Ennor, Co-founder and CEO at MyHR

A case of a caregiver in Nelson being awarded over $6,000 compensation because of procedural flaws in her dismissal - despite her behaviour being serious misconduct - highlights the need to get the process right.

The woman was fired for an alleged affair with a gardener that involved “displays of affection” in the workplace and culminated in the pair being found together in the bedroom of a deceased resident.

When taken to the Employment Relations Authority, the employer was found not to have spoken to a key witness (the other participant in the incident) during the investigation and had sacked the caregiver on the same day as the dismissal hearing, so hadn’t adequately taken her stress and personal issues into consideration.

The employer had also failed to give the employee the company rule book, which clearly outlined that her actions were matters of serious misconduct.

Even though the authority agreed that the woman’s misconduct was serious, and reduced the payout from the $34,000 originally sought, $6K is still a lot of money to pay to somebody found to have committed an act of serious misconduct.

Proper process is a legal requirement not just good manners

By taking more time to carry out a fair and full investigation and disciplinary process - let’s say one hour to interview the key witness plus one day to adequately consider the employee’s response - the employer could have saved themselves over $6,000 (plus legal expenses).

We can’t overstate how important the process is. Procedural flaws are one of the most common reasons compensation is awarded for unfair dismissal and there are plenty of other Employment Court cases where an employee’s dismissal has been found to be unjustified and the employee reinstated to their position.

Following fair and proper process might seem to take ages when you’re doing it, but it’s not as long as mediation and Employment Relations Authority or Employment Court hearings afterwards.

This case also highlights how an employee must know something is wrong and/or unacceptable in your workplace before you can take serious action. You need to make sure everyone in the business knows what you expect of them and what the consequences will be if they don’t meet these expectations.

While some things are obvious (like stealing, drug use, or violence), there are other behaviours which can be ambiguous and subject to interpretation. Don’t apply a ‘common sense’ test because your version of common sense may not be the same as other people’s.

Rather, as Employment New Zealand, states: “Whether behaviour is serious misconduct will depend on the facts of each case, including the employee’s explanation of the incident. This must be explored during a fair investigation and disciplinary process for both misconduct and serious misconduct.”

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