Software Update - Feb 2020

Nick Stanley
by, Nick Stanley

We regularly update MyHR's software to make your people processes as easy as possible and to ensure all our members stay compliant with current employment law.

Here's an overview of the latest enhancements and new features we've added in the past few months (we'll be publishing these updates every quarter from now on).

Work visa expiry dates

To make it easy to record and see the expiry date of an employee’s work visa, we’ve added a field to the Personal Details table.

Management users can record the expiry date and self-service users can view the date (but not edit it).

work-visa

Setting the work visa expiry date

  1. Browse to the person's Overview tab and click the ‘Edit details’ link.
  2. The optional ‘Work visa expiry date’ field is just below the ‘Date of birth’ field (at the bottom of the Personal Details table).
  3. Select a date, past or future.

Once a value is entered, the Work visa expiry date will show on the person's Overview tab. If there is no value entered, the label won't appear.

The expiry date will also appear in the ‘View All Details’ pop-up screen.

At this stage, users aren’t able to set the expiry date when adding a new person, or set up any reminders/emails.

 


 

Customisable performance review rating scales

Businesses are now able to customise their performance review rating scale rather than solely using MyHR’s default, 5-point scale.

This feature will be especially useful to organisations that join MyHR, so they can continue using their own customised rating scale across all of their performance reviews.

Setting up a custom appraisal rating scale

  1. Go to ‘My Business’ > ‘My Reviews’ > ‘Settings’ (where you can also find the default review reminder settings and the terminology to be used for objectives, skills, and developments).
    The system will default to the MyHR scale until it has been customised.
  2. Click the ‘Edit ratings scale’ link.
  3. Scroll to the bottom of the page to see the appraisal rating scale edit form. The form includes a preview so you can see what the explanatory legend (at the top of the online appraisal forms) and the rateable items will look like.
  4. Check ‘Custom’ for the appraisal scale type.
  5. Choose between a 3-, 4-, or 5-point scale and fill in the value and descriptive label you want for each point on the scale. The preview will update as you make changes.
  6. Once you’re happy with the custom scale, click ‘Save’ and the new scale will be used for all appraisals going forward.

Example of a 3-point scale with values 3-1 (highest to lowest)

Just like the default MyHR 5-point scale, the legend lists the scores from highest to lowest and the interactive scoring area shows them lowest to highest from left to right across the screen.

Customised 3-point performance review rating scale

 

After saving the custom 3-point scale, the next appraisal will look like this in MyHR:

 

Performance review rating scale live in MyHR

Restrictions on use of a custom scale

  1. The rating scale must be between 3 and 5 points.
  2. For ease of use, the value of each point on the scale can’t be longer than 3 characters. You can use up to 50 characters to explain each value in the descriptions that appear in the legend.
  3. To avoid confusion during the performance review cycle, the scale cannot be customised while there are appraisals in progress.

 


 

Person’s salary or wage now hidden by default in overview 

salaryTo help with confidentiality, we have hidden a person’s salary or wage rate by default when viewing their Overview. To view the salary or wage, simply click ‘Show’.

When employees log in to self service, their salary or wage will also be hidden by default.

This means people working in open-plan offices can use MyHR to do simple things like apply for leave and have confidence their pay rate won’t be displayed on screen.

 


 

Information about trial vs probationary periods included in email notifications for new people

To keep everyone compliant with current employment law, we have added extra information to our notification emails when new people are added to your account.

Changes in the Employment Relations Amendment Act 2018 mean that businesses with 20 or more active employees (excluding contractors) are no longer allowed to use 90-day trial periods and can choose to use probationary periods instead.

How the emails work

If you add a new person to your account (or MyHR does on your behalf) and you have between 16 and 19 active employees, our confirmation email will contain extra information about using trial or probation periods.

When you add your 20th active person, our email will spell out that trial periods are no longer an option but probationary periods are, and that a probationary period will be used in this person's employment agreement.

The 21st to 24th active person will result in an email that explains that you can’t use trial periods and a probation period will be used instead. It will also mention that if you go back down to 19 or fewer active employees, trial periods will again be an option.

If you have 15 or fewer or you reach 25 or more active employees, we won’t include information about trial or probation periods in the email to confirm you’ve added a new person.

Find out more about using probationary periods.

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